Shelter bookings

A range of picnic shelters are available for booking at Parramatta Park. Our beautiful park is the perfect choice for your next get together in the great outdoors for celebrations with family and friends.

• Shelter bookings can be made for gatherings, each picnic shelter is subject to its own capacity limit, including adults and children. 

• Bookings can be made a minimum of 3 days and a maximum of 3 months in advance. Booking times coincide with the Park opening hours;
• Each shelter is subject to its own capacity limit, please check shelter capacities here;

• Entertainment or food inclusions (e.g. jumping castles, food vans) can only be booked at the Gawi Shelter or Mana Shelter. Prior approval is required, and some fees apply. Read our FAQs for the booking process. 

• The use of portable BBQs that have legs preventing them from sitting on the grass, ground or park furniture is permitted as part of your booking (except during a period of total fire ban). Hot coals, oil or frozen liquid from the BBQs must not be dumped anywhere within the Park and must be taken with you when you leave. The lighting of fires in the Parklands is prohibited. FAQs

Please see our Terms and Conditions and Park Notices for more information.

Inclusions

Due to the office shutdown, no inclusion applications for bookings between the 16th of December 2024 to the 6th of January 2025 will be accepted.

A shelter booking at the Gawi Shelter or Mana Shelter is essential if would like to bring any structures or are to engage a service provider for your function at Parramatta Park (additional fees apply).

These items are considered an inclusion and include items like: 

• Amusements such as jumping castles, go karts, inflatable costumes, etc.
• Children's entertainment such as soft play, ball pits, etc.
• Children's entertainer such as a face painter, clown, fairy, magician, etc.
• Onsite caterers like pizza vans, coffee carts, gelato carts, popcorn machines, etc.
• Commercial hirers and external providers, e.g. picnic hire.
• Decorations like balloon garlands, backdrops, cake stands, etc.
• Marquees or shade structures larger than 3m x 3m.
• Stalls (information or commercial).
• Animals and/or mobile petting zoos, reptile displays, etc.
• Amplified music, public announcement systems, musical performances, acoustic ensembles.
• Generators.
• Signs like banners, corporate displays or directional signage. (Happy Birthday banners or general shelter decorations are allowed without any special approval, refer to the Terms and Conditions of Hire for further information).
• Read our FAQs to plan ahead for your gender reveal.

These additional items need to be approved by the Trust before you can bring them to a booking. Applications require a minimum of 10 business days' notice for processing.

Cancellation Policy

Cancellations and amendments must be advised in writing at least 7 days prior to your booking date. The cancellation fee is calculated based on the amount of notice given. Where 7 days or more notice is provided a $60.00 administration and processing fee will be deducted from any fees paid. If less than 7 days’ notice is provided all fees will be forfeited.